Managing Overtime Work

1. Course Objectives:

By the end of this training, participants will be able to:

• Understand the impact of overtime on employees and organizations.
• Identify the root causes of excessive overtime.
• Develop strategies to optimize workloads and reduce overtime dependency.
• Implement policies and best practices for managing overtime effectively.
• Improve productivity while maintaining employee well-being and compliance with labor laws.

2. Learning Outcomes:

After completing this course, participants will:

• Demonstrate an understanding of overtime regulations and compliance requirements.
• Assess and analyze factors contributing to overtime in their organization.
• Apply workload planning techniques to balance productivity and efficiency.
• Develop strategies to minimize unnecessary overtime while maintaining operational effectiveness.
• Foster a culture of work-life balance and employee engagement.

3. Course Methodology:

This course will be delivered through a combination of:

• Interactive Lectures – Concept explanations, real-world examples, and industry best practices.
• Case Studies – Analysis of real-life overtime management scenarios.
• Workshops & Group Activities – Hands-on exercises to develop workload balancing strategies.
• Role-Playing & Simulations – Practical application of overtime decision-making.
• Assessments & Feedback – Quizzes, discussions, and reflection sessions to reinforce learning.

4. Course Outline:

Module 1: Understanding Overtime and Its Impact

• Definition and types of overtime
• The financial and productivity impact of overtime
• Employee well-being and burnout risks
• Legal and regulatory considerations

Module 2: Identifying Causes of Overtime

• Workload distribution and inefficiencies
• Poor time management and planning
• Staff shortages and skill gaps
• Emergency situations vs. habitual overtime

Module 3: Strategies for Managing and Reducing Overtime

• Workforce planning and scheduling techniques
• Prioritization and task delegation
• Improving productivity without extending work hours
• Leveraging technology and automation

Module 4: Policy Development and Implementation

• Designing effective overtime policies
• Communication and enforcement of overtime guidelines
• Encouraging a results-oriented work culture

Module 5: Employee Engagement and Work-Life Balance

• Addressing resistance to change
• Building a culture of efficiency and accountability
• Employee motivation and well-being initiatives

Module 6: Practical Application and Action Plan

• Group discussions and problem-solving scenarios
• Developing a customized action plan for participants’ organizations
• Course wrap-up and Q&A